STAFF HUB
WELCOME YOU LOVELY PEOPLE!
This is your main go to for all things policy, forms, guidance and training. We hope you find it useful!
MAIN SECTIONS
Here is the good stuff, Lets make this easy
We have many policies and training materials for you to access, choose the ones you need and you are away!
MONTHLY FOCUS
This month we are saying welcome!
This hub will soon be changing as we get the Staff Handbook completed and more regarding risk assessments and policies switch to our Bright platforms.
But until then this is hopefully a simple format for you to access documents that are useful to you as a Greenway team member.
"Asking questions is encouraged, you don't need to know everything, just who to ask!"
Mike - Director
INDUCTIONS
Cleaning Induction
If you are joining our cleaning team then welcome and please click through to access the cleaning staff induction page.
Maintenance Induction
If you are joining our Maintenance team then welcome and please click through to access the maintenance staff induction page.
Site Induction
If you are going to work on one of our sites then this needs completing prior to starting work.
FORMS
Overtime Form
Only overtime that has been pre-approved by a Director/Senior Manager will be paid. If you have had this approved please submit the additional hours worked to Finance by 22nd of the month. Any hours submitted after this date will be paid at the end of the following month.
Expenses Form
To claim for expenses please submit the following form by the 22nd of the month, for payment on the 1st.
All expenses must be pre-agreed and have a valid vat receipt.
Accident Form
Please report all accidents, incidents and near misses on our electronic accident form.
For further information on procedures please readRIDDOR to familiarise yourself with the law on reporting accidents in the work place.
Driving at work Form
All staff who drive on Greenway business, need to complete this form. It will only take 5 minutes, but you will need a photo of your driving licence.
Vehicle Check Form
This is the form to use to log checking over your vehicle on a weekly basis
Equal Opps, Diversity Monitoring Form
This is te form with which to monitor all this stuff!
Safeguarding Incident Log
Here is where all the safeguarding incidents are logged and recorded, if you need help completing this then get in touch with your line manager.
New starter Form (cleaning)
If we have a new cleaner starting, here is a form for them to complete.
Cleaning consumables & Linen
Expenses need to be claimed by .....
Blank Invoice
If you are concerned about anything you should speak to your line manager. But if that is not an option and you wish to reach out to ne of the directors then complete this form.
Risk Assessment Forms
Risk assessments should be completed via Bright Safe - Follow this link to access them or speak with Ceinwen or Steve.
Tool Box Talk Form
Here is the form to complete is giving a toolbox talk on a site
Fire Risk Assessment Form
This is from the FSB, a simple self assessment form to understand the potential risks from fire in a property
3rd Party Works Form
When Maintenance or Housekeeping carry out extra tasks on behalf of a landlord, these are charged as a 'disbursement'.
When you have carried out extra tasks, please fill out the following form ON THE SAME DAY!
POLICIES
Grievance Policy
If you have a grievance with anything or anyone within Greenway, then please read this policy on how to deal with this.
Health & Safety Policy
Whilst at work always use your own common sense to keep yourself and others safe, and should you ever feel that a work area or working practise is not safe, do what you can to make the situation safe, and then call your manager, or a Director if they are not available.
Equality Ops & Dignity at Work
We believe in giving everyone an qual chance and opportunity, read more here.
Safeguarding Policy
Our safeguarding policies are also in place to keep YOU safe. An allegation will always be, at best unpleasant, and at worst, life changing. Keep yourself safe by understanding your risk, keeping within our professional boundaries, and talking to us if something doesn't feel right
Sickness & Absence Policy
Not sure what to do when feeling ill, click here for all the details.
Annual leave policy
Fancy taking a few days off, well here you can find out how your time off is managed.
Compassionate Leave Policy
When you have a loss in the family it is a tricky time emotionally and we want to be as kind as we can whilst still keeping the business going.
Parental Leave & Family Emergencies Policy
Families are massively important to Greenway and our team, so if we can support you we will.
Sickness & Absence Policy
We all get ill at times, and making sure we get better before coming back to work is important. here is how this is managed.
Lone Working policy
Working on your own can be scary and also more dangerous if you have an accident, stay safe by reading this policy.
Fire Safety policy
Here is our policy on staying safe when dealing with fire and potential fire.
Dignity at Work Policy
Greenway Property acknowledges that bullying, harassment and victimisation are discriminatory and unlawful and we view unfair and discriminatory behaviour as unacceptable
Cyber Security Policy
Keeping you and the company safe online from attacks is really important.
Data Protection policy
Making sure we protect and look after the data we manage is vital, here is the policy regarding this.
Mobile device Policy
Using Greenway or your own mobile devices can have a number of risks involved, it is important that we do this correctly. Read this to find out more.
HEALTH & SAFETY
H&S is so important, and is the responsibility of all of us.
Below you will find some useful guides, forms and policies regarding health and safety. If anything is missing then let us know.
SITE RISK ASSESSMENTS
Need to sign off on a risk assessment for a specific site? Find them here.
RISK ASSESSMENTS
Need to view our current risk assessments - well we have loads you can see here.
RISK ASSESSMENT GUIDE
Here is our guide to risk assessments and their importance.
ACCIDENT REPORTING
It is important to understand when and how to report and accident or incident at work, this RIDDOR document tells you more.
TRAINING VIDEOS
Here is a link to some key training videos that we think will be of importance to anyone working for Greenway.
COSHH
Control of substances hazardous to health requires that we hold data sheets and COSHH sheets for all chemicals that we use.
MANUAL HANDLING GUIDE
Lifting things can easily lead to injury if not done correctly. View this quick guide on the simple steps to keep you safe.
HEALTH & SAFETY POLICY
This is our general, policy regarding health and safety, lets all stay safe people!
ELECTRICAL SAFETY AT WORK
A very detailed document informing about managing electrical safety at work.
CONSTRUCTION PHASE PLAN
Under the Construction (Design and Management)
Regulations 2015 (CDM 2015) a construction phase
plan is required for every construction project. This
does not need to be complicated.
ASBESTOS GUIDE
Here is a guide we have created from HSE guidance to give you more understanding regarding the importance of understanding Asbestos and how to manage it.
FIRE RISK ASSESSMENT FORM
This is from the FSB, a simple self assessment form to understand the potential risks from fire in a property.
TRAINING
You don't need to know everything, just where to look to learn
Here are some key links to all the main training videos we have for you
H&S VIDEOS
Visit this link to see our videos on Health & Safety
FIRST AID
Visit this link to see our videos on basic first aid.
BRIGHT HR COURSES
There are loads of e-learning courses you can access
BRIGHT SAFE COURSES
There are loads of e-learning courses you can access
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